IT Staff Augmentation

CATEGORY 1 – HOURLY BASED SERVICES (“contractors”)

1. Identify the need and job title from the contract
   
2. Contact the 7 awarded vendors and request candidate(s) resumes and information
3. Select the best candidate(s) for the requested need and negotiate an appropriate rate with the vendor 
4.  Complete a Task Order Form and obtain signatures from both parties (vendor and agency) 
   
5. Create a Delivery Order (DO) and email it to the vendor.  The DO should include the fully executed Task Order Form. The DO is the official document that allows the assignment. No work or assignment shall begin without a DO.  
   An SPR1 is no longer required for this Category.
   

1. Identify the need
2. Email a Scope of Work (SOW) to the 7 awarded vendors outlining the requested project including a deadline for the vendors’ responses to the SOW 
   
3. Review and evaluate the vendors’ responses and keep evaluation documentation on file for verification and auditing purposes
   
4. Negotiate a final SOW with the best evaluated vendor
   
5. Follow the Strategic Procurement Request Process (SPR1) for COT review and approval and attach the following to the SPR1: 
1. The SOW and the email that was sent to all 7 awarded vendors
2. The 7 SOW responses from the vendors.  If a vendor does not respond or responds with a ‘no bid’, please provide that information as documentation. 
   
3. The final negotiated SOW, with a signature block, from the best evaluated vendor. The vendor’s signature must be included on the SOW however the agency cannot execute until AFTER SPR1 approval.
   
4. The evaluation documentation/justification
   
5. An email from Kari Welch approving all of the above
   

6. Create a Delivery Order (DO) and email it to the vendor.  The DO should include the fully executed SOW and approved SPR1. The DO is the official document that allows the project to begin. No work shall begin without a DO.​