IT Staff Augmentation

​​​IT Staff Augmentation Contracts

The Information Technology (IT) Staff Augmentation Contracts were awarded on July 1, 2023, with six (6) optional one (1) year renewals:

Initial Term: July 1, 2023 to June 30, 2024
1^st Renewal Option: July 1, 2024, to June 30, 2025
2^nd Renewal Option: July 1, 2025, to June 30, 2026
3^rd Renewal Option: July 1, 2026, to June 30, 2027
4^th Renewal Option: July 1, 2027, to June 30, 2028
5^th Renewal Option: July 1, 2028, to June 30, 2029
6^th Renewal Option: July 1, 2029, to June 30, 2030

There are 14 contracts in total:
7 for Category 1: Hourly Based Services ("contractors")
7 for Category 2: Project Based Services ("firm fixed SOW")

All state and Commonwealth governmental entities, including political subdivisions and public universities, may use these contracts. For a copy of any contract, visit Welcome - Transparency (Kentucky)​​

CATEGORY 1 – HOURLY BASED SERVICES ("CONTRACTORS")

Awarded Vendors & Contract Numbers:

1. TekSystems Inc. — Contract #: MA 758 2300001088
2. HarveyNash — Contract #: MA 758 2300001090
3. Apex Systems LLC — Contract #: MA 758 2300001095
4. Deloitte Consulting LLP — Contract #: MA 758 2300001092
5. Cynet Systems Inc — Contract #: MA 758 2300001097
6. Quantam Solutions LLC — Contract #: MA 758 2300001094
7. Eight Eleven Group (dba Brooksource, Medasource, Calculated Hire) — Contract #: MA 758 2300001093

Process for Using Category 1 Contracts
Agencies seeking hourly based services ("contractors") must complete the following steps:

1. Identify the Need: Identify the need and job title from the contract.
2. Request Candidates: Contact all 7 awarded vendors to request candidate(s) resumes and information.
3. Select & Negotiate: Select the best candidate(s) for the requested need and negotiate an appropriate rate with the vendor. (not to exceed the contracted rate)
   
4. Execute Task Order: Complete a Task Order Form and obtain signatures from both parties (vendor and agency).
5. Issue Delivery Order (DO): Create a Delivery Order (DO) and email it to the vendor.  The DO should include the fully executed Task Order Form.  The DO is the official document that allows the assignment.  No work or assignment shall begin without a DO.

Note: An SPR1 is no longer required for Category 1. 

CATEGORY 2 – PROJECT BASED SERVICES (FIRM FIXED PRICE SOW)

Awarded Vendors & Contract Numbers:

1. Quantam Solutions LLC — Contract #: MA 758 2300001121
2. Tek Systems Global Services LLC — Contract #: MA 758 2300001089
3. Computer Aid Inc — Contract #: MA 758 2300001087
4. Accenture LLP — Contract #: MA 758 2300001098
5. CGI Technologies & Solutions, Inc — Contract #: MA 758 2300001096
6. HealthTech Solutions, LLC — Contract #: MA 758 2300001091
7. Deloitte Consulting LLP — Contract #: MA 758 2300001120

Process for Using Category 2 Contracts
Agencies seeking project-based services must complete the following steps:

• Identify the Need
• Issue Scope of Work (SOW): Email a Scope of Work (SOW) to the 7 awarded vendors outlining the requested project including a deadline for the vendors' responses to the SOW.
• Evaluate Responses: Review and evaluate the vendors' responses and keep evaluation documentation on file for verification and auditing purposes.
• Negotiate Final SOW: Negotiate a final SOW with the best-evaluated vendor.
• SPR1 Review & Approval: Follow the Strategic Procurement Request Process (SPR1) for COT review and approval and attach the following to the SPR1:
• ​​​The SOW and the email that was sent to all 7 awarded vendors.
  
• The 7 SOW responses from the vendors. If a vendor does not respond or responds with a 'no bid', please provide that information as documentation.
  
• The final negotiated SOW, with a signature block, from the best evaluated vendor. The vendor's signature must be included on the SOW however the agency cannot execute until AFTER SPR1 approval.
  
• The evaluation documentation/justification.
  
• An email from Kari Welch approving all the above.
• ​Issue Delivery Order (DO): Create a Delivery Order (DO) and email it to the vendor. The DO should include the fully executed SOW and approved SPR1. The DO is the official document that allows the project to begin. No work shall begin without a DO.

An SPR1 IS required for Category 2. ​

Current IT Staff Augmentation Contracts​​​​​​​​