Commonwealth Office of Technology and the Office of Procurement Services recently completed statewide enterprise service contracts that should be useful to agencies and educational entities across the state. Additional details are outlined below.
Microsoft Home Use Program
As a result of the enterprise agreement that COT has signed with Microsoft, state staff utilizing a desktop device provided by a COT rated service, can purchase a single copy of Microsoft Office Professional 2016 for their home computer for only $9.95. All that is needed is the Commonwealth specific HUP program code (D7D6013411) and your Commonwealth provided email address. Details can be found here: Microsoft HUP
The Commonwealth Office of Technology (COT) is pleased to announce that stronger IT network protection is available for all COT customers. Effective immediately, the McAfee Total Protection for Enterprise Suite (ToPS-E) is available for all Commonwealth agencies and users. The price for the entire ToPS product suite is $9.95 per year.
ToPS provides a comprehensive product suite including protection against malware, spyware, and hacker attacks, as well as components to help enforce compliance with comprehensive policy auditing and network access control. The McAfee ToPS Enterprise Suite includes McAfee Anti-Virus for Desktops/Servers, McAfee Anti-Spyware for Desktops, McAfee Host Intrusion Prevention (HIPS) for Desktops, Network Access Control, and Policy Auditing, all controlled through a single management console – ePolicy Orchestrator(ePO).
How to Obtain Licenses for McAfee ToPS Enterprise:
To activate these licenses in your organization, please request a grant number via an email sent to the Commonwealth Service Desk. To expedite processing, please include the number of devices managed by your organization, broken down by servers, workstations, and laptops.
If you have any questions or need assistance with this matter, please email the Commonwealth Service Desk.
Training for IT Professionals
The Office of Procurement Services
(OPS) and the Commonwealth Office of Technology (COT) completed a statewide
enterprise service contract for Information Technology Training. The vendors for
this contract are: Solarity Group, Lexington, KY, and Tandem Solutions,LLC, Louisville, KY.
Both vendors shall deliver training in three
(3) delivery modes. These include a conventional classroom setting at either a
Commonwealth or a vendor location, self-paced instruction delivered to the
desktop via the Internet and instructor-led classes (distance learning)
delivered to the trainee via the Internet. When
appropriate, the adoption of the Internet delivery mode can save on travel and
The catalog of classes includes
training for a wide range of IT skills and products, and the Office of
Procurement Services can add additional training subjects, if they are within
the scope of the contract. The contract requires both vendors to maintain an
up-to-date website of all training titles and state pricing.
If you have IT training
needs, please contact the vendors. Their contract information is listed on the
right. For more information about the contract, contact Phil.StJohn@ky.gov.
Training for Project Management, Business Analysis and Information Technology Service Management
The Office of Procurement Services (OPS) and the Commonwealth Office of Technology (COT) completed a statewide enterprise service contract for PM, BA and ITSM Training. The vendors for this contract are Solarity Group, Lexington, KY and Tandem Solution, LLC, Louisville, KY.
Both vendors shall deliver training in three (3) delivery modes. These include a conventional classroom setting at either a Commonwealth or a vendor location, self-paced instruction delivered to the desktop via the Internet and instructor-led classes (distance learning) delivered to the trainee via the Internet.
The catalog of classes includes training for a wide range of topics related to project management, business analysis and Information Technology Service Management, including ITIL. The Office of Procurement Services can add additional training subjects if they are within the scope of the contract. The contract requires both vendors to maintain an up-to-date website of all training titles and state pricing.
If you have PM, BA,
or ITSM/ITIL training needs, please contact the vendors.
Software Reseller Contract
The enterprise contract with Software House International (SHI) provides for the purchase of commercial software through a flexible contract with provisions that should greatly reduce the need to issue future software solicitations. Major software publishers include Abobe, SAP, Citrix, McAfee, Microsoft, Oracle, VMware and dozens of others. The following is a list of the goods and services that will be available through a Commonwealth specific software portal supported by the vendor:
- Commercial software licenses/media and software license renewals
- Software maintenance
- Packaged technical support service credits and incident resolution services
- Agency/entity software purchases tracking, reporting and analysis
- Licensing compliance tracking and assistance
- Software administration services for current and future enterprise license agreements (ELA’s)
- A pricing schedule for Asset Management services
The SHI Portal will provide up-to-date (every 2 weeks) contract information, contact information and pricing to keep pace with changes in the IT industry and changing business needs.
The contract was awarded as an “all state agency” contract that provides a purchasing option for the needs of the following major buying entities:
- Executive, Legislative and Judicial Branches, and Local Governments
- Post Secondary Education
Additional details and contact information is available at the following.
Enterprise Software Reseller Agency Contact Memo
Enterprise Software Reseller Contract
IT Staff Augmentation
The Finance and Administration Cabinet has awarded five IT System Design/Development Services (SDS) Contracts for IT staff augmentation. These five contracts were effective July 1, 2017. All agencies may utilize these contracts for information technology staff augmentation. The SDS Vendor Rates document
provides detailed information regarding the vendor contact information, eMARS contract numbers, position classifications and associated descriptions, and the maximum rates per classification for each vendor.
The Commonwealth Office of Technology (COT) shall manage the SDS contracts and has assigned Stan Head
as the contract manager. He will be the primary contact for the Commonwealth for the on-going management of the contract. He will monitor vendor compliance with contract terms, facilitate improved communications between the vendors and the Commonwealth, and monitor and improve processes for task orders and Invoicing.
Agencies are responsible for the following activities when using these contracts:
- Prepare task orders for all contractors in compliance with the contracts and position descriptions.
- Approve task orders for each contractor in a timely manner.
- Assist in issue resolution and in an effective transition by providing clear, consistent information to contractors and other concerned staff.
- Report global issues to Mr. Head so resolution is communicated on a Commonwealth-wide level.
If you have questions or concerns regarding the SDS contract or any part of the transition process, please contact Stan.Head@ky.gov for resolution. Stan is also available to meet with you and your contract staff as needed.