Data Services & Business Intelligence Branch

Enterprise Business Intelligence (EBI) Program

In partnership with the Finance and Administration Cabinet’s Office of the Controller, COT’s Data Services and Business Intelligence Branch provides technical oversight of the Commonwealth’s Enterprise Business Intelligence (EBI) Program.  The FY17-18 per-user license rate is $350/year.  The rate includes the Business Objects license, infrastructure and support staff.  Each license holder has full access to the following software:

Business Objects Enterprise Platform
Crystal Reports
Web Intelligence (WEBI)
Dashboard Designer
Explorer
Mobile
Analysis for Office
Voyager
Design Studio
Agencies control access to their data, and provide a first level of contact for reporting technical issues.  For more information, please contact EBISupport@ky.gov.



Enterprise Content Management (ECM) System

The COT Office of IT Architecture and Governance provides the Commonwealth’s Enterprise Content Management (ECM) System.  Built on the OnBase by Hyland platform, the ECM provides scanning, storage, and retrieval of paper documents, as well as importing, storage, and retrieval of electronic files.  It manages workflow by routing documents to queues custom designed for individual business area needs.  The ECM also provides capabilities for electronic forms, electronic signatures, auto-redaction and auto-routing.

The FY18-19 per-user license rate is $295/year.  A user is defined as a single, active directory authenticated user with access to the ECM.  The rate includes the OnBase license, COT infrastructure and support staff, defining user and group security roles per agency or business area, workflow support, document administration, and API support. 
  
 

Enterprise Web Services

 The Data Services and Business Intelligence Branch offers the following services on an Enterprise level:
  • Address Services: standardizes and validates address data to U.S. Postal Service (USPS) standards upon entry into agency applications and systems, or in batch processing mode.
  • Death Verification Service: a tool that agencies can use  as a real-time web service or in batch processing mode to verify a person's death based on the National Technical Information Service (NTIS) Social Security Administration data.
  • Geocoding Service: a subscription-based, real-time web service that allows a Commonwealth of Kentucky agency to transform an address into geocoded latitude and longitude coordinates.
Please visit the Enterprise Web Services page for more information.
 
 
 

Data Services

Data is knowledge and the Agency's most prized and protected asset.  COT has skilled staff and tools that enable Commonwealth agencies to realize the true potential of their asset by: 
  • Assisting customers in understanding and evaluating reliability of their data.
  • Analyzing the customer's data needs and creating a conceptual, logical and physical Data Model.
  • Cleansing, standardizing, or validating the customer's data using our experience with data analysis plus data correction software.
  • Performing data conversion by moving data from current system to the new system.
  • Advanced and probabilistic data matching, merging duplicate data. 
  • Data integration and extract, transform, and load (ETL) development.
  • Data quality analysis and monitoring.

 

 

Information Governance & Business Glossary Services

The COT Data Services and Business Intelligence Branch offers two services designed to help agencies better identify, manage, and use their information.  The first service, the IBM Information Governance Catalog, enables agencies to build and manage their enterprise vocabulary and classification system in a customized Glossary.  The second service, IBM Glossary Anywhere, allows users to look up information about key business terms easily in the Glossary while performing their duties.
 
IBM InfoSphere Information Governance Catalog (IGC)
Information Governance Catalog is an interactive, web-based tool that enables agencies to create, manage, and share an enterprise vocabulary and classification system in a central catalog of Glossary Terms for their data assets.
Information Governance Catalog:
Information Governance Catalog is an interactive, web-based tool that enables agencies to create, manage, and share an enterprise vocabulary and classification system in a central catalog of Glossary Terms for their data assets.

Information Governance Catalog:
  • Increases understanding of an agency’s unique terms by providing the business meanings of the Agency’s data assets.
  • Increases efficiency by providing search, browse, and query capabilities which enables users to look up terms quickly and easily.
 
IBM Glossary Anywhere (IGA)
With IBM’s Glossary Anywhere, users can look up information about terms and catalog data assets while working in other applications from the Windows desktop. IGA displays information (e.g. terms or data asset information) without opening IBM InfoSphere Information Governance Catalog in a web browser.
Glossary Anywhere:

Enables a user to quickly search the glossary for single words or phrases that the user captured from text-based documents on your computer.
 
Opens a window with a list of terms, categories, or other business data assets with the word in its name or description, without interrupting other work or applications such as Word or Excel. 
Please contact the Data Services and Business Intelligence branch to arrange a demonstration at COTDSBIBranch@ky.gov.
 
 
This page was last modified 3/20/2018 11:17 AM








Contact Information

Data Services and Business Intelligence Branch
Kari Welch, Manager
(502) 782-4242
kari.welch@ky.gov