Commonwealth Office of Technology

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Services Provided by the EPMO

The list below contains services that the EPMO currently offers. The EPMO will offer a training program and a project management information system (PMIS) in 2006.

Portfolio Management

Portfolio Management is the process of selecting projects that have the highest return on investment for the Commonwealth and will help the Commonwealth meet its strategic goals. The EPMO provides the following Portfolio Management services for Capital IT projects and IT projects that are applicable to multiple cabinets.

• Business case analysis – Review project requests and candidate projects to ensure they will meet business needs. This service is similar to the Capital Planning Process.
• Project portfolio assessment – Provide a high-level assessment of all projects within a Cabinet, Office, or Department. Then determine if specific projects should be assessed.
• Project tracking and oversight – Track the status and progress of all projects within an agency.
• Project debriefs - Provide presentations regarding a project to the stakeholders or other groups.
• Application portfolio assessment – Provide a high-level assessment of all applications within a Cabinet, Office, or Department. Then determine if specific applications should be assessed.

Project Management

The EPMO provides the following Project Management Services:

• Project start-up – Assign temporary project managers during project initiation when internal project managers are unavailable. When an agency project manager becomes available, the project will be handed off to the agency.
• Program / project assistance – Provide project management services to projects that are near deadline and need assistance to meet that deadline.
• Program / project assessment – Review a project or program (and the program’s projects) by interviewing key project staff and gathering and analyzing information about the project. The information gathered is used to determine the project’s status, including whether the project is meeting its objectives, whether the project is on schedule, and whether the project is over budget. Information gathered is used to determine what corrective actions should be taken, if any.
• Project Management Personnel – Assign project managers, program managers, and assistant project managers to projects. This service may be used by Cabinets when internal project management expertise is lacking.

Mentoring

The EPMO provides support and guidance to project managers and assistant project managers who are new, need to improve their job performance, or would want to improve their skills.

Project Manager Network

The EPMO is establishing events that will allow project managers from different Cabinets to meet and network. These events include:

• Quarterly project manager symposiums
• A PMI Local Interest Group for state and local governments in Kentucky