In May, 2016, the Commonwealth of Kentucky signed a contract to move to Microsoft’s cloud-based Office 365 suite. When fully implemented, Office 365 will significantly reduce long-term operational costs and enhance enterprise security, while providing best-in-class tools for state workers. (See the related Agency Contact Memo for additional details.)
What does this mean and who does it impact?
Office 365 is an Enterprise level contract for all those Agencies under the Executive Branch supported by the Commonwealth Office of Technology. Over the life of the initiative, the state will migrate over 30,000 users to the new product.
Prior to Office 365 migration, COT will be upgrading individual agencies to Microsoft Office 2016 over the next few months. Office 2016 works much better with Office 365.
What is the difference between Office 2016 and Office 365?
Office 2016 is the suite of products from Microsoft that will still be installed on your desktop device. It includes Outlook, Word, Excel, PowerPoint, Access, and OneNote.
Office 365 is the suite of online offerings like: Exchange Online, Skype for Business Online, OneDrive for Business, Data Loss Protection, and Mobile Device Management.
Following the upgrades to Office 2016, COT will begin migrating mailboxes from on-premise servers to servers in the MS Government Cloud.
Exchange Mailboxes with 50 GB and unlimited archiving
Skype for Business to allow instant messaging, screen sharing, and video conferencing
One Drive for Business, a 1 TB space for data storage and sharing
Enhanced security posture through Advanced Threat Analytics, Encryption, Data Loss Protection, Legal Hold, and e-Discovery policies
Intune, a software allowing control over mobile devices
When will we be moving our mail to the cloud?
The Exchange Online migrations will take place in 2017.
Where can I get support on Office 2016 and Office 365 products?
To review useful links to information on Office 2016 and Office 365 products, please reference our Microsoft Office 2016 Support site and our Office 365 support site to become familiar with new features that will be available to you once migration efforts are complete.